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Availability Check for Parked Documents in Funds Management

December 16, 2014, 5:42 am
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Hi All,

 

We have a case where  budget check is to be enabled for parked document " Save as complete".

 

We have configured the for value type corresponding to parked document and parked documents are now generating budget consumption line in the availability control ledger.

 

We are having issues in cases where parked document exceeds budget. The system currently is throwing warning message and is not allowing to park.

 

We want to convert the message control to error.

 

Note : MM Module is not used

 

Thanks,


Sai

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How to allocate actual labor cost details to Projects or grants in PSM

January 7, 2011, 3:44 pm
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We have been using Activity type prices to allocate costs to projects.  Activity type prices are based actual costs, but agregated into an average.  More and more Grants and US federal accounting requirements are causing our business users to go back and manually recalculate actual labor costs in spreadsheets with details of what makes up the costs.  Some grants on't allow certain benefits or local taxes for instance, so each employer cost must be detailed for the Grant billing, or justified to allocate costs to Capital Projects.  Public Sector functionality is seriously needed to transfer the actual costs, possibly at the wage type level to projects and Grants.  Has anyone found a solution to this issue yet?  I see that ASUG discussions on this topic have been posted for several years without resolutions.

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Error : The budget amount is not sufficient for release (FMKU083)

February 23, 2012, 1:35 am
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Dear Guru,

 

I got this error message when I execute FMMPRELE (release budget) :

The budget amount is not sufficient for release

Message no. FMKU083

 

Diagnosis

The Eligible released budget is greater than the Eligible consumable budget for FM account assignment 10100/6120010.

 

Please note that the absolute value of the amount is specified. Even if the actual amount is negative, the comparison will always be made with the positive value.

 

+Total released budget  = Release Budget to be posted by the current document +  Release Budget already in the Database.+

 

+Total budget  = Budget to be posted by the current document +  Budget already in the Database.+

 

 

(Absolute) Total Eligible released budget  = 1.250.000

(Absolute) Total Eligible consumable budget  = 0

 

I've already applied SAP Note 1328037, but it hasn't been solved.

Please advice to solve this..

 

Thank you.

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Maintain New Message in Message Class FMCC

August 12, 2012, 11:50 pm
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Hi Experts,

 

Kindly need your guidance in how to add new message in message class FMCC (Messages for consistency check rules in FM).

 

I had tried to open FMCC messages from OBA5 but it didn't work.

 

Has anyone ever tried this before? I need to maintain new message to support my consistency check to prevent negative un-released budget value.

 

Thanks in advance,

 

Regards,

Analistia

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Multu Year purchase orders or overlapping year Pos

December 27, 2014, 3:24 am
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Hi,

 

we are on ECC 6 , EHP4 and implementing funds managment but only BCS part. We will go live on 1st April 2015. We have a scenario, whereiin we issue purchase orders for more than one year that is mostly for 3 years. Now How do I handle this scenario once FM goes live, do I ask procurment to issue order every year? Please note, we create 3 line items, one each for the year.

 

Can anyone advice on the issue, is there any provision in FM to do so?

 

Regards

 

Shailesh A Joshi

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How to add new field storage location of MM in FMDERIVE

November 14, 2011, 1:59 am
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Dear All

 

I want to add new field storage location in FMDERIVE as need to consume budget on the basis of storage location

 

Thanks in advance

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Change of Budgeting process

December 29, 2014, 5:47 am
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Hi:

 

I have a client wherein i implemented FM two years ago. They are doing budgeting based on a combination of Fund, Fund center and commitment items, Funded program is also used in some cases. Client posts budget for the year. Now there is a requirement from client , client wants to post and report for budget on quarterly basis i-e every quarter is a budget period , they also want to carry forward any residual budget to the next quarter.  I can think of introducing FM account assignment Budget Period but i do not know the pros and cons of doing so in the live environment. Client needs this change to be implemented on fiscal year start. I need to know is it feasible to do so . What can be the unforeseen complications ? Please comments.

 

Regards

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Error message no. FI_E018 for Open/close Budget periods in FMIR

November 3, 2014, 10:38 pm
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Dear Experts

 

Busuness function for BUDGET PERIOD is activated and budget periods are defined for each quarter in a fiscal year. when opened budget period 3rd quarter for all value types and  opened budget period 2nd quarter for specific value type 66 in FMIR,  Error message no. FI_E018 encountered, when posted GR for PO.

 

FMIR:

 

Budget category     Year     Value type     Account Assignment element     value     From       To

9A                              2014     66                    Budget Period                                   II                        16

9A                              2014     *                      Budget Period                                   III          7              9

 

In above posting period opened, Budget period II is opened for all posting periods for posting of payments, GR and IR against POs posted during closed fiscal year period. Budget period III starts from 1st November 2014 (period 7) to 31st December 2014 (period 9) for types of postings (i.e. all value types)

 

Could you please help to provide solution for Error message no. FI_E018 encountered

 

Thanks and Regards,

RK

 

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Unable to post FR50 (Original Budget) for New Fund Center

February 1, 2012, 6:47 am
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Dear All,

 

We are in ECC6.0 and using Former Budgeting, Our business team created a new fund center and assigned it to cost center in the derivation rule.

 

Before they granted original budget using FR50, the business users started posting various invoices, expenses, POs, PRs against the cost center accordingly the Available Budget became Negative.

 

Now they are trying to post Original Budget for the new fundcenter using FR50, however system gives an error saying Payment Budget exceeded.

 

Please advice how to grant budget in such situations, we had an alternative to reverse all commitments and actuals posted against the fundcenter and grant budget, this worked in our test environment. However in Production we will not be able to do this due to too much volume already posted.

 

Is there a way to fix this, note that Availability control is active and not sure why system allowed to post without budget.

 

Any pointers, is this how standard SAP behaves or are we missing something.

 

We have also checked on master data elements of commitment item/fundcenter.. everythign looks fine.

 

request your inputs.

 

regards

Diwakar

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Provision entries to be excluded from budge contorl

January 3, 2015, 4:13 am
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Hi,

 

We are on ECC6, EHp4, and already live 4 years back with SAP. Now, we want to exclude the provison entries from budget control. I understand,I can do the same by creating the new docment type. But in derivation rule the document type I see are the FM document type which are created for budget uplaod, am I correct?

 

How do I do this? Can anyone advise please.

 

Reards

 

Shaileh 

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Controling the actual expenses out of Commitment Value

January 4, 2015, 1:02 am
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Dear Sir,

 

One of my client wants to control the actual expenses out of the commitments done.  It can be explained as follows:

 

I have created the PO for Rs 12000/- against Annual Maintenance Service Charges on 01.07.2014. This has been committed from Budget Amount. Now the client wants to spend only 6000/- upto 31.12.2014 @ Rs. 1000 per month. Another 3000 expenditure from Jan 2015 to Mar 2015 like that.....

 

But the users now consuming the whole commitment expenses (PO Value) in July 2014 itself through Service Entry Sheets and faces the deficit budget from next month onwards.

 

Can anyone help me to solve this situation / scenario when we can fix the cap for expending the amount out of commitment value (PO Value) in Funds Management.

 

Will give the points for right solution...

 

Regards,

 

Babjee..

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Posting period error

June 17, 2011, 1:15 pm
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Hi,

 

We have activated Funds management in year 2012. But while doing GR for old PO system gives following error -

 

"Period 007/Fiscal year 2011for   not open for FM posting in value type"

 

This error should not be there as FM is activated in 2012. Please suggest.

 

Regards,

 

Harshal

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Open and Close periods/Fiscal years

June 1, 2011, 3:57 am
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Dear All

 

We are in the process of FM-BCS implementation, we observed thre is transaction code (FMOPER) for open the Budget periods. This is working for Budget workbech (FBMM) only. But at the time of Actual Postings even period is not open in FMOPER system is allowing for actual postings.

 

Kindly suggest where we can control actual postings through period open/cose option in FM-BCS.

 

Thanks in advance

 

Rao

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Error message no. FI_E018 for Open/close Budget periods in FMIR

November 3, 2014, 10:38 pm
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Dear Experts

 

Busuness function for BUDGET PERIOD is activated and budget periods are defined for each quarter in a fiscal year. when opened budget period 3rd quarter for all value types and  opened budget period 2nd quarter for specific value type 66 in FMIR,  Error message no. FI_E018 encountered, when posted GR for PO.

 

FMIR:

 

Budget category     Year     Value type     Account Assignment element     value     From       To

9A                              2014     66                    Budget Period                                   II                        16

9A                              2014     *                      Budget Period                                   III          7              9

 

In above posting period opened, Budget period II is opened for all posting periods for posting of payments, GR and IR against POs posted during closed fiscal year period. Budget period III starts from 1st November 2014 (period 7) to 31st December 2014 (period 9) for types of postings (i.e. all value types)

 

Could you please help to provide solution for Error message no. FI_E018 encountered

 

Thanks and Regards,

RK

 

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Budgt Check for Account Assignment "U"

January 6, 2015, 4:44 am
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Hi,

 

We have a scenario, where in case of some procurement, we have to put account assignment as "U" that is unknown. We have activated the "Payment Basis" budget. In this case, how system wll behave, as no commitments will be recorded at the time of PR or PO, but will system stop at the time of GRN or Service Entry sheet in case of insufficient budget?

 

Please advise

 

Regards

 

Shailesh

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Transport FMDERIVE rules using transaction SCC1 on same server

February 7, 2010, 6:18 pm
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Hi,

I am unable to Transport FMDERIVE rules using transaction SCC1 on same server fron client to other client. After running this transaction I get error message and tranport is not tkaen place.

Saeed

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Error : Annual budget exceeded (FMAVC005)

May 23, 2011, 9:22 pm
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Dear guru,

 

I want to create PR (ME51N), the net total amount is 50.000. But the error message shows :

 

Annual budget exceeded by 11.812.000 IDR (FM PB Availability Control) for document item 00010

Message no. FMAVC005

 

Diagnosis

The annual budget is exceeded by 11.812.000 IDR (FM PB Availability Control) for the document item 00010. Budget control on outgoing amounts ( ceiling type Expenditures) raised this message for the following combination of availability control ledger, fiscal year (and if applicable, year of cash effectivity) and control object:

 

9H/2011/DUMMY/EXPENSE1

 

FYI,

Consumable Budget : 35.700.000

Consumed Amount : 650.000

Available Amount : 35.050.000

 

The error message says it's exceed 11.812.000, it seem Available Amount for budget is - 11.762.000 (50.000 - 11.812.000)

It's strange...

 

Please tell me how to solve this...

 

Thank you..

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What exchange rate is used in Funds Management for AVC of a Purchase requisition?

January 15, 2015, 6:33 am
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We are using SRM for Public Sector. We are using the availability control in Funds Management.

 

1 What is the exchange rate type used for AVC control of the precommitment of a shopping card/Purchase requisition?.

2 Can it be customized?

3 What date is considering for the exchange rate?

4 Is the exchange rate reevaluated if the shopping cart is modified?

 

Regards

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Message check for parked Document

January 13, 2015, 1:52 am
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Hi All,

 

In Funds Management I have a scenario in which budget check is activated for parked documents.

 

When documents are parked with values less than the budget, information/ warning message is to be raised.

 

I could see that the standard functionality is not providing the error message when the amount exceeds the budget

while parking the document. However the system is not allowing to park the document.

 

Is there any way in which there is error message while parking the document when budget is exceeded.

 

Regards,

Karthik

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Non Budgted item

January 14, 2015, 1:44 am
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Hi,

 

We are on ECC6, EHp4, and implementing funds mangement only budgeting part. Now I want to exclude GL where account assignment is WBS or network. For this I made a derivation rule and mentioned the project start numbers and in commitment item, I have selected the commitment item created for non budget item.

 

My question is, is there any other setting I need to do in configuration, so that system wont ask for budgets for these items?

 

Please advise

 

Regards,

 

Shailesh

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